School Examination Policy

School Examination Policy The school’s Examination Officer is responsible for the organisation of entries, examinations, dispatch of papers, correlation of results and certificates and all external returns or reports connected to the external examinations process.

School Policy In line with the general school policy every student should be encouraged to complete examination/course preparations and coursework to the best of their ability. Examinations ‘success’ must be viewed in relative terms and wherever possible students must be given the opportunity to complete courses and embark upon final assessment.

The school is responsible for ensuring all students have the best possible chances of success in external examinations and that students are not disadvantaged by organisational or curricular failures.

All examination courses must therefore be carefully monitored as follows:

It is the responsibility of the Examinations Officer to:

It is the responsibility of the Committee to:

It is the responsibility of Committee and trustees to link to ensure that adequate planning and development occurs to ensure the effective organisation of new/changed examination courses.

If errors occur which may adversely affect student performance it is the responsibility of the Committee immediately inform the Examinations Officer and the Trustees.

The school will then contact the relevant examination board and argue the case for the students concerned in an open manner and without delay.

The school Examinations Officer is responsible for taking steps to ensure that individual examination entries are accurate and fully understood by the students.

The outline for examination entries is as follows:

1. Staff are issued with teaching group lists. These are marked to indicate possible entries and returned to the Examinations Officer, who checks for anomalies and queries.

2. The Examination Officer submits entries to the examination boards and provides teaching staff with printed entry lists. These are checked and amended if necessary.

3. Once entries have been finalised, students receive a printed timetable of their exams, which they check for accuracy. Any errors are corrected by the Examinations Officer. Students are issued with new timetables when the amendments have been made.

4. It is the responsibility of Committee to ensure that accurate entry information is received by the Examinations Officer before the deadlines stipulated by the examinations board. Late entry or amendment fees will be charged.

5. The school reserves the right to charge students late entry or amendment fees where the responsibility for entry omissions/amendments is judged to rest with the student/parent.

For each student / examination group the following routines should be followed:

Provision for Examinations
It is the responsibility of the Committee to produce an ‘Access Arrangements in Examinations’ booklet, giving details of:

Examinations Conduct

It is the responsibility of the Head Teacher to inform students of the overall code of conduct required in exams. It is the responsibility of teachers to ensure students are aware of the requirements of the examination and the equipment/resources required. Students should be familiar with the format of the examinations via their teachers.

Examination Entry Policy and Charging

All students will have the opportunity to sit all tests appropriate to their level of study. Programmes of Study will identify the sequence of tests appropriate for each year group. Opportunities to maximise the possible chances of success should be built into school.

Examinations will be paid for by the student/parent. In exceptional circumstances the cost of re-sit examination and payment will be considered by the relevant Committee in conjunction with the Trustees.

The sequencing of examinations will be phased by curriculum teams to ensure students’ opportunities to succeed are maximised. The dates of examinations are to be shared with students and parents.

Appeals against Internal Assessment of Work for External Qualifications

The Hellenic School of St Peter & Paul Bristolis committed to ensuring that whenever its staff assesses students’ work for external qualification; this is done fairly, consistently and in accordance with the specification for the qualifications concerned.

Assessments are conducted by staff who have appropriate knowledge, understanding and skills and who have been trained in this activity.

The school is committed to ensuring that assessment evidence provided by candidates is produced and authenticated according to the requirements of the relevant specifications of each subject.

Where a set of work is divided between staff, internal moderation and standardisation will ensure consistency.

If a student feels that this may not have happened in relation to his/her work, then he/she may make use of this appeals procedure.

Note that appeals may only be made against the process that led to the assessment and not against the mark or grade submitted by the school for moderation by the awarding body.

1. Appeals should be made as early as possible and at least two weeks before the end of the last externally assessed paper in the examination series.

2. The candidate’s parent/guardian must make the appeal in writing to the Examinations Officer, who will investigate the appeal with at least two other members of staff who have not been involved in the internal assessment decision.

3. The purpose of the appeal will be to decide whether the process used for the internal assessment conformed to the published requirements of the awarding body and the examinations code of practice of the QCA.

4. The candidate will be informed in writing of the outcome of the appeal including any relevant correspondence with the awarding body and any changes made to the procedure relating to internal assessment.

5. If the candidate is not happy with the written report they have received, they may request a personal hearing before an appeals panel. This must be within two working days of receipt of the written reply to the original appeal.

6. The appeals panel will consist of a senior member of staff, a school governor and one of the Trustee members. The candidate will be given at least two days’ notice of the hearing date and will be given a breakdown of the marks awarded in advance of the appeal. The candidate (plus a parent/guardian if requested) and teacher(s) involved will be present at the hearing.

7. The outcome of the appeal will be made known to the Head teacher and will be logged as a complaint. A written record will be kept and made available to the awarding body upon request. Should the appeal bring any significant irregularity to light, the awarding body will be informed.

After work has been assessed internally, it is moderated by the awarding the body to ensure consistency between centres. Such moderation frequently changes the marks awarded for internally assessed work. This is outside the control of The Hellenic School of St Peter & Paul Bristoland is not covered by this procedure. Each awarding body has its own appeal procedure which is available from the Examinations Officer.

Enquiries about External Assessment Marks

Where a candidate is unhappy with the mark awarded for a particular exam unit (e.g. written exam, coursework, practical assessment etc) a clerical check or re-mark may be requested via the Head teacher. The candidate will be required to acknowledge that his/her grade may be confirmed, raised or lowered. Where the school does not support the request, the candidate will be responsible for paying the relevant fee. The decision as to whether to support an enquiry will be made by the school on the basis of several factors, including knowledge of the exams system and professional judgement.

Andri Nicolaou
Child Safeguarding Designated Lead